Privacy Policy for Philos Academy

Effective Date: December 25, 2021

At Philos Academy, we understand the importance of protecting your privacy, especially as student-athletes navigating academic support needs. This Privacy Policy (“Policy”) explains how we collect, use, and disclose your personal information when you use our website, services, and any other related offerings (collectively, the “Services”).

1. Information We Collect

We collect a variety of personal information from you, including:

  • Basic Information: Name, email address, phone number, mailing address, student ID number.
  • Academic Information: GPA, course schedules, transcripts, test scores.
  • Athletic Information: Sport(s) played, team affiliation, athletic performance data.
  • Usage Information: IP address, browser type, operating system, access times, pages visited.
  • Communication Information: Content of emails, chat messages, and other communications with us.

We may also collect additional information as necessary to provide the Services, such as information about your learning preferences, study habits, and academic goals.

2. How We Use Your Information

We use your personal information to:

  • Provide you with the Services, including tutoring, study skills assistance, and academic coaching.
  • Communicate with you about your use of the Services and other relevant information.
  • Improve the Services based on your feedback and usage data.
  • Comply with applicable laws and regulations.

We will not share your personal information with third parties without your consent, except:

  • With service providers who help us operate the Services, such as payment processors and data analytics providers.
  • To comply with a legal requirement, such as a court order or subpoena.
  • To protect the safety of others, such as in the case of an emergency.

3. Data Security

We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee the absolute security of your personal information.

4. Your Choices

You have the right to:

  • Access your personal information.
  • Correct inaccurate personal information.
  • Request deletion of your personal information.
  • Opt out of receiving marketing communications from us.

You can exercise these rights by contacting us here.

5. Cookies and Tracking Technologies

We use cookies and other tracking technologies to personalize your experience with the Services and analyze how they are used. You can disable cookies in your browser settings, but this may affect your ability to use all of the features of the Services.

6. Changes to this Policy

We may update this Policy from time to time. We will post any changes on this page and send you an email notification if the changes are material.

7. Contact Us

If you have any questions about this Policy, please contact us here.

Additional Notes for Student-Athletes:

  • NCAA Compliance: Your use of our Services and the information we collect about you may be subject to NCAA rules and regulations. We encourage you to familiarize yourself with these rules and regulations and contact us if you have any questions.
  • FERPA: We will comply with the Family Educational Rights and Privacy Act (FERPA) when handling your academic information. This means that we will not disclose your academic information to third parties without your consent, except under certain limited circumstances.

We are committed to protecting the privacy of our users. Please contact us if you have any questions or concerns about this Policy.